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Salary

Axtaris Consulting Pte Ltd

Unrated
Website: http://axtarisconsulting.com Country: Singapore Sector: Size:

Receptionist - Full-Time

  • Minimum of a 'O' Levels/ Diploma level of qualification 
  • Pleasant personality, demeanour and disposition as utmost qualities for a receptionist role
  • Possess good verbal communication skiils and fluent in written snd spoken english 
  • Punctuality is key to this role as the incumbent is the person to open/ close doors of office
  • Ability to multi-task between various responsibilities

Responsibilities

Role Objectives:

? The incumbent holds the primary responsibility for the front desk reception duties of the Company

? Additionally, this position plays a secondary and supportive role to any administrative support required by the staff of the company.

? Specific duties and key responsibilities would include, but may not be limited to, the following:

Front Desk Duties:

• Tasked with the daily opening and closing of the office main entrance door before 9 am and after 6 pm

• Manage the Main Entrance Door Access Control system so as to maintain the highest level of security in the office; tasked to only open the main door after asking if they have an appointment or their intention

• Tasked as the main contact person with a pleasant voice to receive all incoming phone calls to the office and selective outgoing calls, screen the calls and divert the calls to the necessary colleagues/ recipients.

• Handles the phone calls on enquiries and requests as and when necessary; and to take down messages for staff of the Company if the staff is not in the office

• Receiving and Greeting guests and clients visiting the office for meetings and to provide beverages if required so

• Manage the incoming and outgoing mails by courier/despatch by maintaining a roster of documents that are received and documents that are going out

• Daily opening of the office letter box for incoming letters and mails

Administrative Support Duties:

• Supporting and assisting the CEO, Managing Partner and Senior Management with a variety of office management and administrative support tasks on a daily basis

• General administrative tasks include the scheduling of appointments and meetings, organization and maintenance of diaries and calendar, arrange of travel, visa and accommodation, handling documentation, filing and coordination duties

• Perform photocopying, faxing, mailing & filing and other general clerical duties as requested

• Maintaining the general upkeep of the office premise and ensuring all office furniture, fixtures and office equipment are well-maintained and in good working order

• Maintain and monitor office supplies and stationary usage and place orders as required to vendors

• Preparation of cheques for outward payments to be signed by authorised signatories as well as filing and record keeping of such payables, before posting such cheques to third parties and service providers

• Assist with other tasks relating to HR and Admin support as required by the Senior Management

Requirements

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